Do you struggle with email overload!  

These tips from Bit Literacy by Mark Hurst are for you


Simple solution to email overload – don’t become overloaded!

Most common reason for overload, use of inbox for purposes it wasn’t designed for such as a:

  • To do list
  • Filing system
  • Calendar
  • Bookmarks list
  • Address book

 

Solution to email overload

Empty inbox every day – get to zero!

  • Read personal emails
  • Delete spam
  • Delete or file fyi
  • Finish/action “two minute” to dos
  • Move all big to dos to a to do list
  • Open, engage, move it out

 

Other tips

Daily 5 minute catch up with other staff to avoid multiple emails through the day 

Limit newsletters/emails you subscribe to

Aim to check emails twice per day

 

Use subject heading

FYI/Action required

Describes subject of email  ie don’t change topic

Don’t reply all if not necessary

Use checklist as to do list

Use priority ranking

Use filing system – create folders

Use filters to skip inbox and send emails directly to folders 

 

email managementb.pdf (www.dropbox.com)